When we hear the phrase ‘Everyday Carry (EDC)’ we offend think of the pocket knife, cell phone, and multi-tool. However, as a Scrum Master/Coach everyday we might find ourselves facilitating a session to achieve an outcome curated for those we’re working with. Prior to any facilitation (e.g. Retrospective, Planning, Refinement, etc.), we are often asking ourselves if we have everything we need to conduct a successful session. Depending upon the physical environment of where we will be conducting the facilitation the needs may differ.
What should be in our coaching EDC?
It’s great to know that if you need to quickly set up a room, support a colleague, or just conduct a regularly scheduled session, it’s great to know that you have a kit ready to facilitate. These are some of the things I maintain in my EDC and why:
Why this is useful?
Expo Click Dry Erase Markers
When writing it’s nice to have the ‘clickable’ version so that the marker doesn’t dry out as quickly and you don’t have to chase the cap.
Post-it Notes (3×3 & 3×5) in color yellow
3×3 for regular ideas, 3×5 for larger ideas and different facilitations.
Post-it Notes (3×5) in colors not yellow
Non-Yellow so that if you’re story mapping you can have a few contrasting colors
Index Cards 3×5 in color white
Regular paper 3×5 cards are great for card sorts and when you don’t have a wall where Post-it Notes stick well + Index cards are a great size for paper prototyping mobile experiences.
Time Timer (small clock timer)
This is a great little clock that you can get to visually indicate remaining time. It’s so handy because the visual cue reinforces time boxes
Sharpie Retractable Permanent Marker (Med)
Using Medium point helps to keep what is written nice and big and readable from far away and when you take picture it’s easier to read
Because you sometimes need to tape things to walls and or other around a room
Planning Poker Cards
Nice to have for Planning or other interactive facilitations
HDMI Adapter for Mac/PC
Depending upon your company/environment I have a couple of video out adapters because AV gear is something that gets used frequently
USB Thumb drives (2 or 3) 32GB+
A few low-cost thumb drives just in case, they’ve come in handy more times than I can count
The Virtual Version of EDC
With the shift in how many of us are working the EDC has changed. Now I look to have at a link to Mural – https://www.mural.co/ for teams to use quickly, there are templates for retrospective, business model canvas, and other very useful virtual collaborative frameworks.
Skills are important, but they can always be taught. When building a team, you want people who will fit the culture of the organization as well as someone who will get along with your team. You have to train new team members whether they’ve done similar work in the past. In fact, in some cases, ground-up training can be ideal because the new hire will be coming in with fresh eyes and no bad habits developed at other companies. Success isn’t about having every skill in place before starting a position, so figure out how to hire for a person’s character instead.
Find the right person through your network
Corporate recruiting is helpful but it can be difficult and time-consuming to wade through the list of applicants. Instead of relying on recruiters to find viable candidates, reach out to your network, and make sure your team is involved in the software development community. By relying on your network, you’re more likely to recognize up and coming professionals as well as learn about a person’s character before you’ve even had an interview.
Treat your candidates like a draft pick
You want to show the candidates you’re interviewing that you value them and what they have to offer. You can do this a number of ways, such as properly preparing for interviews by making sure your team knows what to look for in a candidate. This way, they’ll be able to ask useful questions that will bring you closer to the right hire. Being organized and prepared will show a potential team member the professionalism of the team and make the person feel like their time is valued.
Create the right job description
The job description should separate your team and company from other organizations and highlight what you’re looking for not only in skills but also in character. An example of a great job description that highlights a candidate’s character can be found in my Agile E-book. This E-book also provides beneficial information about Agile Coaching and how to create the right software development team. Check out the E-book “Become One of Today’s Top Agile Leaders” now to learn more about hiring for a person’s character as well as how to set your team up for success.
Summary: A team canvas is a method for teams to gain understanding about their peers. The Team Canvas derives its inspiration from the Business Model Canvas, Lean Canvas, and Opportunity Canvas. These other tools focus on the business idea, product, and or the user experience. The Team Canvas focuses inwardly on the team that works together to accomplish a goal.
What guidance do you have for use?
Time-box the exercise, 1 hour to 90-minutes, max!
Do it by hand. This is a tool for sharing not art
You can start with a new team, a team that is rebooting (e.g. new team members), setting aside assumptions
Try and be specific so it’s clear to others – candor is demonstrable evidence of respecting your team members
This canvas yields the best results when facilitated by an outsider
Morphing the team’s input into one canvas and making it visible is a good daily reminder for the team
Example in action: The following is a quick video describing how the Team Canvas works
Alternate guidance that may be helpful
Have team members post their individual canvas on a wall, so that they can read review what their team members think.
Use fine/medium Sharpies so that team members can easily read what was written at distance
Ideal size for running is less then 9 team members